Welcome! 

It's 2018 and there are apps for almost everything, to make work faster, cleaner and prettier; these tools have shaped the way we live around work demands. Still, it’s necessary that you create a rhythm that allows you to  fulfill your duties in the most productive and creative way.

 

This path to building a better rhythm is limited sometimes by false beliefs that have been gaining space in modern society such as; working almost to being burnout shows that you are worth hiring,  resting is a sign of weakness, it is necessary to be several steps ahead because it is never enough and fulfilling a goal is first, no matter the price it on your personal life.

 

But in reality, productivity can be learned and developed. So, if you work on polishing each day the way you take on your duties, you will thrive, be successful and reach your goals (You migh even maybe shorten the path to them!).

Acknowledging Productivity

Mindfulness and productivity

Instead of giving you an exact definition of Productivity, our intention is for you to experience it, to understand how your daily practices shape your results. This, taking into account your resources such as time, money, people, tasks, tools, etc. 

 

Productivity can be heightened, it’s a fact. Still, being productive does not mean allowing toxic emotions and patterns(Sedentarism, anxiety, and burnout) as an excuse to produce more. Say no, set boundaries, enjoy what you do, it's allowed!

 

Don't worry, science is on your side. Productivity is enhanced by things you would probably not think as useful, for example: doing nothing. Yes! Doing nothing can bring you balance, perspective and answers. How is this possible? Well, it’s a matter of recognizing that as humans we need boundaries to keep going for the long run. Otherwise, the lack of boundaries can present to you in unpleasant ways like burnout, stress, sickness, unhappiness, depression, anxiety, irritability, anger, etc. Think of it as a matter of giving and receiving, the more you give your body, the more it'll be able to return.

 

Anyway, today (and every day) you have the chance to face these harmful habits and rebel. With the help and support of science here are 10 commandments that, as you practice them, will let you what is best for you.

 

1. Take rest seriously

With the busy lifestyles society rests upon us rest must always be a priority; create a space for it in your schedule and maintain it! Something "important" will always come up, don't let it interfere with your rest. Otherwise putting it aside for the sake of "other stuff" will become a habit that later will be more difficult to change.

 

2. Focus

Start by scheduling your day around unbroken periods of focus in work. Creative people work in intense daily bursts of 4 to 5 hours, divided into blocks of 90 to 120 minutes with short breaks, then they call it a day. After this, in your calendar put a space every day to disconnect, clear your mind, take a walk and just breathe.

 

Still, if you can't arrange your work schedule to lower the number of hours you need to complete your tasks, there are other strategies available. For example, leaving your hardest cognitively tasks for the morning, you might put off meetings until after lunch, or check email only a couple times a day.

 

3. Layer work and rest

Super creative people alternate periods of intensive work with periods of delivered rest. When concentrating on a difficult task, tempt your subconscious mind to work on it. By resting immediately after this, you can give your subconscious mind time to discover solutions that were eluding your conscious effort.

 

4. Get an early start

You probably have experienced the boost on productivity and creativity you get when starting to work early on your tasks. Now imagine making this a habit! A regular early morning routine pays off, maybe there are things that need to be attended early on your day, so make sure to take this time back on the afternoon and evenings.

 

These first three commandments: Focus, Layer work and rest and Get an early start, give a distinctive shape to your day. By recognizing that it doesn’t matter how you schedule your day, not every hour is the same; you can start to create your routine around the time you feel more creative, then have a proper rest to give your body and mind time to recover.

 

5. Detach from work

Paying attention to the quality of your rest is important as well. Checking your email during dinner, or scheduling clients calls and meetings during your vacations gives you a lesser chance to detach and defeats the whole purpose of taking time for yourself.

 

Of course, you might feel like work is too urgent to detach. Nevertheless, think twice if what you are detaching from, actually, can help you to be more efficient when your time is intended to focus on your tasks and not when you’re at home with family or hanging out with friends.

 

6. Leave behind your devices

Regularly disconnecting from technology is necessary as well to detach your mind from your duties. Let go of your phone every now and then. There are several apps that can help you with this and give you more profound information on how to break bad habits and develop better ones. Among them are: thrive away app and calm app, each of them has different ways to help you connect with the most powerful source of energy: yourself.

 

Of course, Workep helps you free your mind from work and projects, trusting everything is organized no matter how big your team is. Take advantage of these tools so you can recharge more often by filling your life with quality time.

 

7. Take a week off every season

We are used to spending all of our vacation days at the same time. There's a belief that your level of happiness is equal to the length of your vacations, but is it true? Recent studies have shown that recovery hits a peak after 8 days and then stabilizes or declines afterward.

 

The psychological lift that you get from vacations lasts around 2 months. Summarizing, taking vacations every 3 months is a great way to balance your work life and your mental health, as well as your happiness and productivity.

 

8. Practice deep play

Long-term productive and successful people have hobbies and activities that psychologically have the same rewards as their jobs but without the frustration and stress of real work. Deep play is important especially for people who don't have control over their schedule, work for long hours and are prone to overdoing it. For them, the Deep play is also valuable because it provides a more compelling alternative to work than just sitting at the beach.

 

9. Get plenty of exercise

The jocks vs nerds stereotype is ridiculously outdated … lots of accomplished creative workers are highly active people. Actually, work office is highly demanding. You need to add movement to your life, it'll help your brain be more productive and have a better performance, we promise.

 

Exercising also enhances your resilience, lowers stress, and gives you a longer healthier life. Besides, it’s also been proven that it is a major relief for anxiety and depression.

 

Usually exercising motivates us when we start seeing results. Now, imagine combining it with a healthier diet, it's a pathway to integral success! Not only because it is rewarding for external praise. But also, because you experience first hand the boost in productivity and creativity that well being provides.

 

10.  Go to sleep

This one is the simplest and hardest thing to accomplish in our busy lives. Sleep is thought of as loss time, but it is a time for higher mental activity. While we sleep our brain to consolidates memories and skills and clears out toxins that are related to dementia later in life.

 

For this one, you need to commit to no one but yourself. Balance out your life and allow yourself to be the priority. Stop comparing your work style with others, understand that your value as a person is innate and not attached to a result.

 

You are not lazy, in fact, you’re a very smart person that strategically can develop spaces where you can have joy, and that this joy impacts your productivity and creativity!

 

So, how do you feel about finding healthier ways to boost your productivity and creativity? If you think that you can start practicing any of these commandments today, DO IT! Hopefully, you will start seeing changes in your mood, in the way you respond to the punches life throws at you, and find an out of the box side of you that the world needs so much. 

Boosting Productivity

On Productivity and Time Management

As you shape your mindset towards healthier habits, you can start adding techniques that will help you polish your workday. Step by step, you’ll see the results.

 

It’s important to understand that being productive is not the same as being perfect. You don’t need to aim perfection, actually, imperfection is what gives space to creativity. We propose you to be more productive in the way you do stuff; to claim your power back, to encounter with that part of you that enables to do great things, while you enjoy doing it.

 

There's not a magic trick to assess that purpose. How can you ‘seize the day’ in the best of ways? Here are 4 techniques and advice that will help you accomplish your goals.

 

1. "Work less, produce more and you will have a better life"

Those are the words of Isa García, a Spaniard entrepreneur who believes that we all have to stop believing that productivity is directly related to the number of hours you spend on your office or job. “To be ultra-productive, you need to draft a plan to be able to complete the same tasks in fewer hours."

 

We can assure you, if you focus on your goal, you’ll be able to complete the same task in half of a time. One of the actions you need to do is to disconnect yourself from activities that are not helping you to complete your work. For example, social media.

 

Sometimes social media is helpful, yeah, but most of the times it’s just a distractor. You need to say ‘no’ to people who are not helping. You need to find the right balance between your four dimensions: spirit, emotions, intellect, and body.

 

Here’s one of the techniques García likes to use in order to improve: Do something you don’t like for 150 days, you will become more disciplined. “Imagine how you will feel doing something of your liking after such an exercise”.

 

2. Recognize the difference between important and urgent

Throw away the belief that you have to complete all of your tasks in one day. The truth is, there are tasks that are more important than others. So, first, divide your tasks into the urgent ones and the important ones. The urgent ones are the ones you got to do right away. Second, don’t try to multitask. Multitasking rarely works. It only contributes to creating a bottleneck that will end up reducing your productivity. Complete one task at a time and you’ll get it done in less time.

 

3. Use the X method to motivate yourself

If you need to reinforce a behavior –that’s in other words, building the discipline to do something you are not used to- the X method is for you.

 

Put a big wall calendar somewhere close to your eyesight. Start putting an X every time you have the positive behavior (which could mean not doing something you use to do wrong, like being late at work, o doing something beneficial you were not doing before, like jogging every morning).

 

If you start to see a chain of X’s, it'll motivate you to keep the chain going. Like a game. You will be so proud of seeing so many consecutive X’s you will do your best to keep the pattern going.

4. The flowtime process

It’s like the Pomodoro technique, but with a little difference: it has a more flexible structure.

Pick a task.

 

  • Start working, but first record your start time.
  • Stop when you need a break, and record your stop time.
  • You can note if you were interrupted.
  • Set a timer and take a break.
  • Repeat the process

 

“Instead of strictly alternating between, say, 20 minutes of work and 10 minutes of rest, the Flowtime technique allows you to work for as long as your brain wants. In the morning, you might be able to pull off 90 minutes of work before your first rest, whereas in the afternoon you might need to switch between 10 minutes of work and 10 minutes of rest”, says Joel Lee from Make of Use Magazine.

Applying Productivity to Project Management

 

Once your mindset has been developed, it's time to worry about how to impact your project’s productivity. The idea is to create a domino effect that impacts everyone on the team. Empower others by empowering yourself. Now, how to do it?

1. Start small. Have clear rules. Be Patient

If you want to be more productive, first you need to shed your skin, break your old habits and develop new ones. That’s not an easy venture to take on. So, what’s the advice given by the experts? Start small. Don’t pretend to jump into the new habit right away. Make small and progressive commitments.

Define a clear rule that you have to follow if you want to adopt a new habit. It must be simple to accomplish. Remember that embracing a new habit takes time. It will take you from 60 to 200 days to feel comfortable with something you were not used to doing before.

 

2. Break down your project into chunks

Split your project into small pieces. Do a piece every day. The risk of getting overwhelmed reduces if you break down your project into chunks. Write down a list. Set a clear goal and work towards it every day. Put it on the calendar and never skip it. If you stick to your schedule, reward yourself with something that you like: listening to your favorite song, playing a video game, eating the dish you enjoy the most.

 

3. Inbox Zero

The art of Inbox Zero consists in cleaning all the dirt from your desktop. There are multiple techniques to accomplish the Inbox Zero goal (that means: having 0 emails in your inbox). One of them is called the Everyday Emailer. To begin with, you need to create folders:

Action required: For emails that require us to complete a task or follow up.

Awaiting response: For emails that we expect important responses to.

Delegated: For emails, we've delegated to others.

Archived: For emails, we want out of our inbox without deleting them entirely.

In order to move the emails to one of those folders, you have to answer one of the following questions:

Delete: Is this email relevant to me? If not, delete it

Delegate: Am I the best person to handle this? Delegate it

Respond: Can I respond in two minutes or less? Just do it

Defer: Will this take longer than two minutes? Postpone it

Do: Can we complete the task in two minutes? Just do it

4. Use keyboard shortcuts

Read the keyboard shortcuts of your operating system. Internalize them. The less you have to use your mouse, the faster you’ll be able to complete a process. Here you have the list of the Windows 10 shortcuts and the list for the Apple systems. Off course, every program has shortcuts of its own, so check them if you want to become fast as a lightning.

5. Use a time tracker

If you need to work faster, and smarter, track the time you are taking to complete tasks.  A time tracker like the one that Workep has, allows you to identify the time spent within tasks and milestones of the project. By recording the time you and your team take to complete tasks assigned, you can easily find out what are your strengths and weaknesses. Sooner than later your (and your team's) productivity will increase to levels you never thought possible.

Remember to involve the rest of your team members to these practices, so the expansion of productivity facilitates. Benefits in terms of time, quality and cost reduction will improve as long as you deepen into your company’s cultural core. Spreading the word on how you can do this and educate constantly on the latest trends is also very valuable to keep your work on top of the game.

 

Digital Transformation

Technology always finds new ways worm in your life, without care on whether you like it or not. Organizations nowadays view digital literacy as a basic requirement, and being updated in the latest news and trends of the digital world is expected.

Global spences on digital transformation (DX) technologies (hardware, software, and services) are expected to be nearly $1.3 trillion in 2018, an increase of 16.8% over the $1.1 trillion spent in 2017, according to International Data Corporation (IDC).

This world-wide shift also impacts Project Management pushing project managers to adjust with the help of technology itself.  So, the importance of embracing digital transformation is raising.

What is the digital transformation? It's not just a number of changes oriented to embrace technology within organizations, it's also a change in business culture. It's a human transformation.

If you want to be part of the digital revolution, we recommend you to take into account these 5 steps:

 

Technology is there to transform your life. You gotta go out and look for your 'Uber moment', not just your 'Kodak moment'. What does it mean? Technology is no longer just about making a great product (like Kodak cameras were) but about creating solutions that can completely change the way we behave.

When you and your company start exploring a new technology, try to understand how to take full advantage of it. "Your digital culture can’t be defined until you have narrowed down the technology you want to focus on and have explored all the opportunities that technology stack can bring to the organization", said Jeanne W. Ross, principal research scientist at MIT Sloan Center for Information Systems Research, at the conference Creating a Digital Culture".

 

Technology evolves fast. Education is not optional. Keep on learning every day. Even if you think that you know it all, probably your knowledge won't be enough in a matter of months.

Take advantage of the thousands of sources of knowledge that you have at hand. Online courses, ebooks, youtube lessons, e-learning platforms, and more.

"Don't get caught up by digital transformation. Learning is the solution. And now it's easier and cheaper than ever. There's no excuse, learning is the way to stay on the top", says Freddy Vega, co-founder of Platzi.co, one of the most successful e-learning platforms in the world.

 

Some of the biggest names in the industry failed to succeed because they didn't embrace change. Or when they did, it was too late. That was the case of the Canadian firm BlackBerry (formerly known as Research In Motion). They used to be the leaders of the smartphone market. But, they failed to understand the importance of the standards imposed by the iPhone in 2007. They got stuck with an old concept and took too long to embrace the changes brought by the new era: multi-touch screens, apps, and a friendly smartphone thought for everyone and not just a niche.

They ended up losing all of the smartphone markets. They had 20% of the market share in 2009. By 2016, they had 0%.

If you want to embrace the digital transformation, be risky, be bold. Don't be afraid of the 'new kids on the block'. Be an early-adopter. You never know, you might find gold where others only see dust.

 

Hire people digitally-oriented. Look for specialists. Don't settle with local talent. Freelancers are more reachable than ever and they can work on your project from the other side of the world.

 

That's the case of Giga Chkhikvadze, our VP of Engineering. We first hired Giga (who is from Georgia, Eastern Europe) through a freelance platform just to complete one particular task. His performance was so great that we kept hiring him to complete other tasks. Now, almost 2 years later, he's part of the family and manages a team of developers who work with him.

 

Use all the platforms available wisely (LinkedIn, MeetUp, TechHub) to attract the talent that you need.

 

If you haven't adopted any of these technologies, you're already late:

  • Mobile
  • Internet of Things
  • Social Media
  • Cloud
  • Analytics

Mobile:

As of March 2017, 80% of top Alexa websites were mobile adaptive, says Mobiforge. By 2019, mobile advertising is expected to represent 72% of all U.S. digital ad spending, says MarketingLand. 68% of companies have integrated mobile marketing into their overall marketing strategy, according to SalesForce. Those are just some of the numbers that SCREAM: get mobile now!

 

Internet of Things:

The wearable devices market is growing at an exponential rate. In 2016, 28.3 million units of IoT devices made it to the market. According to IDC forecasts, this number will rise to 82.5 million by 2020, showcasing a 31% growth. Though businesses are leading the way, consumer IoT is not lagging far behind. By 2019, 1.9 billion smart home devices are expected to be shipped. This could bring a potential revenue worth $490 billion. Internet of Things is one of the biggest, not just trends, but realities, of the industry.

Social Media:

If you haven't embraced social media as part of your strategy, take a look at these figures:

 DIGITAL-IN-2018-001-GLOBAL-OVERVIEWpng-1

Cloud:

The 2018 State of the Cloud Survey reveals that:

  • Public cloud adoption increased to 92 percent in 2018 from 89 percent in 2017.
  • Private cloud adoption increased to 75 percent in 2018 from 72 percent in 2017.
  • 81 percent of enterprises have a multi-cloud strategy.
  • Enterprises with a hybrid strategy (combining public and private clouds) fell from 58 percent in 2017 to 51 percent in 2018, while organizations with a strategy of multiple public clouds or multiple private clouds grew slightly.

 

Analytics:

"We have millions of devices collecting data. What is that data for? For making better decisions. How do you make better decisions, by analyzing the data", those are the words of Martin Hagelstron, IBM head of Blockchain, during the BBVA Open Talks Bogota (Colombia). One of the advantages of the digital transformation is that you can decide based on the numbers. And if you know how to do it well, you'll be the champion of your industry.

 

Gantt Chart

 

Project management is in constant evolution, but there are some tools that have survived the winds of change due to its proactivity, effectiveness, and friendliness.

This a tool used in project management, mainly for tracking tasks and events. It is normally presented in the form of a chart, where on the left-hand side, we have the list of activities and at the top header, a suitable timescale is shown. Each project activity is represented by a bar, where the length of the bar shows the duration of the activity, reflecting the start and end time.

 

With such details, it is easy for the project management team to visualize the whole project. A well presented Gantt chart gives a lot of details about the project, including the tasks, when they should be started, the progress and when they should end. It also tells which project team member is responsible for a given task as well as showing when there is an overlap between tasks.

In a nutshell, the Gantt chart tells you what activities need to be done and when. It basically attempts to answer the following questions:

  • What are the start and end date of the project?
  • What are the project activities and tasks?
  • When does each activity begin and end?
  • How long is each activity supposed to take?
  • Are there any activity overlaps and by how much?

There are a number of benefits to be derived from using Gantt chart in project management:

  • Gantt chart allows the project management team to track the project, see the project progress, determine areas that are lagging and where more attention is required.
  • The tool promotes efficiency in the project, as time will be managed effectively and resources will be utilized well.
  • Its flexibility makes it easy to manage changes even when the project is running.

 

Clearly, this tool is not the only one, and the decision of using a Gantt Chart is on top of the list. So, if you have doubts about this being the perfect tool for you, here are some aspects to have in mind when deciding.

 

Define Project Type

Make sure you understand what type of project (Lost in the fog, Quest, Movie, Paint by Numbers) you have in your hands. Quest type projects might work better under short-term planning conditions while Gantt Charts are best used for long-term planning. Meaning scheduling isn’t as rigid in Lost in the Fog and Quest type projects as it tends to be in Movie and Paint by Numbers projects. The latter requires strict long-term planning of complex processes and Gantt Charts provide the baseline necessary to monitor and control all these different variables.

 

On that note...determine if you’re working with a complex project

Complex projects are the trickiest to deal with because there are many variables (risks, progress, quality etc) to take into consideration. This is where Gantt works best because it allows you to link all of those different variables with scheduling and allows you to define Critical Paths, three-point estimates, and establish an Earned Value matrix.

 

Find a user-friendly Gantt software

To Gantt or not to Gantt, doesn’t have to be a Black or White type of scenario. Find the grey area with PM software that gives you the liberty to use bits and pieces of different methodologies. You can find PM software that allows you to use the benefits of a Gantt chart but in a simpler and less rigid way. For example, Workep, a project management software that is fully integrated with G-Suite, gives their users this type of liberty by providing an interface that ’s, easy to use, and completely customizable. Meaning you can use Agile methods and Gantt at the same time. Mind explosion?… we know.

 

Assess your team’s capabilities

If you have a team with limited project management experience or skills, then working with Gantt may become an unwanted problem. Teams who don’t have experience using a project management software with Gantt will have a higher learning curve than teams that do. Getting over such a steep learning curve is challenging, and will take too much time and effort. Therefore assess your team’s capabilities and find a solution, like Workep and G-Suite that offers a straightforward easy to use experience.

 

Listen to your GUT, it knows best!

If you don’t feel comfortable using a Gantt chart, then don’t. At the end of the day project managers are as unique as the projects they manage but traditional PM methodologies make us think that one size fits all. That’s simply not the case. Listen to your gut feeling, because whether you're a PM newbie or a seasoned veteran with 10+ years of experience managing projects, at the end of the day, you know what works and what doesn’t.

Apps and Tools

The power of apps

Today, there is an app for almost everything, and what is not available through an app yet, someone is working to fill that gap on the market. An ever-evolving innovation environment has now become an ally for Startups and big companies. There are no limits in terms of creation, and each time is easier to carry this tools wherever we go, whenever we want.

 

The sole aim of every company is to succeed and grow. That is why the need to attract customers is of imperative concern. This has led many companies to try out many techniques in order to achieve this goal. One such method is by having a strong online presence. This is usually done by the company when they open websites which feature and promotes their business interests.

 

However, certain applications can also make your company’s life way easier than it currently is. These apps are made basically for assisting such companies who are in need of a boost to kick-start their business or company. The following apps can achieve this. They are;

The business hangout app allows for a unified communication channel. In other words, this means that it provides a platform for the company to talk with their potential customer or partner. Not only is this quite amazing but it is also very cost effective and can change the life of your company forever

The idea which governs sketchboard is the ability to actually work with your team regularly. It does not stop there as sketchboard also allows for feedback for your team about their opinions about certain things which are up for discussion

This is one app which can help your company form charts, maps and other graphics which will help your company to be able to analyze a lot of statistics as it concerns your company. This is an excellent app which your company is bound to enjoy.

 

Tide makes for a nice change of pace by combining Pomodoro-style timers with ambient noise generators intended either to help you focus or relax your mind.

 

Slack is literally where the magic is. Slack gives you the ability to work, hire or communicate freely with people which would be of benefit to your company. Slack also has your back and your company’s back and so will be a good way to boost your company

 

This tool or app allows companies to design amazing visual content which can be customized to suit a device or a PC. It also gives your business the ability to create content in such forms as brochures and newspaper

This app allows your company to share other applications and can also screen recorder and serve to edit and customize documents. It could turn out to be a revelation for you and your company

 

Having issues with managing your time and schedule. Then you have good news because this is exactly what Tracktime is all about. It allows you to track your time spent on each activity and in effect manage your work time giving you the best you can take.

 

It supports Gmail, Hotmail, iCloud, Yahoo, Outlook, Exchange, and more. Edison Mail gives you access to a unified inbox, and it allows you to unsubscribe from junk mail and manage your subscriptions in a better way. It’s best if you have several email accounts to manage.

 

This app allows you to schedule a meeting with customers in an orderly fashion. With this app, you would be less likely to forget an all-important meeting with a client. Isn’t that remarkable?

 

Besides the apps previously mentioned, there are others that are specifically made for the G-Suite

 

G Suite is a vault full of treasures. Just by one simple click, you can access dozens of apps on the gsuite.google.com/marketplace/ that will help you solve several problems. All of them take advantage of other Google Apps like Google Drive, Google Sheets, Google Docs and Google Slides. And most of them offer a free version, with understandable limitations, and a paid version with expanded features.

All of these apps will ask you for permissions related to your Google account, but don’t worry, your data will be safe.  

We've chosen the best apps, that will help you with your business one way or another.

 

If you are looking for a flexible, fast and powerful project management platform that integrates  Google Apps, Workep is one of the best options available. You will revere its interface. It’s clean and intuitive.

It resembles the simplicity of any other Google App. One of its main features is its amazing Gantt Chart. You won’t find a better and more customizable Gantt Chart in any other similar platform. It allows you to: move tasks, increase or decrease their size, create dependencies and export data automatically into a Google Spreadsheet. The free version supports up to 10 users and the Premium version costs from 2,99 dollars to 4,99 dollars per user per month.

 

This amazing and completely free app will allow you to construct different types of charts with ease. It’s integrated with other apps, such as Google Drive, Dropbox, OneDrive and GitHub. Finally, It offers tools to draw workflow charts, UML charts, and even mockups.

 

Imagine you have an ugly and boring Google Sheets table with your client’s database in it. Wouldn’t you like to visualize the data in a more appealing way? With Awesome Table, you can create different templates to show the data in a better format, such as cards, directories or even amazing Gantt charts. Give it a try, it’s free.

 

Are you a company with several suppliers and contracts? Gatekeeper is a powerful tool that allows you to efficiently manage contracts, suppliers, and budgets all in one place. It's simple, likable and intuitive interface will definitely surprise you. You can try the platform for free for 30 days. No credit card needed. After that, there are 3 different plans: The basic one (450 dollars/month) the Pro one (1,050 dollars/months) and finally, the Enterprise one (2,450 dollars/month).

If you want to manage your Google Apps users more efficiently, then this is the platform for you. See it as an advanced ‘white pages’ directory. It allows you to store and locate all of your organizational contacts in one place. Cloud Pages also allows you to find external clients and talents. Finally, it gives you the chance to create dynamic groups and with their own Google Drive folders and Google Docs files.



This app allows you to record quality videos using the google drive which is available to your company. It could serve as a good tool and help your company greatly.

Workep: Catalyst to Success

 

Workep is the best project management platform if you use G-Suite (or Google Apps for Work as it was called). Period. Not just that. It has many features that will simplify and centralize your work. It will make your team unstoppable and will increase your productivity.

Workep, as other platforms created with G-Suite in mind, fits perfectly into the family's spirit of the Mountain View-based company.

It provides you with a project management platform with an amazingly beautiful and easy-to-use interface while it centralizes and automates the use of a variety of tools from G-Suite as part of a slick experience.

So, for example, if you want to create a task associated with a Google Docs document, you can create it right there with a click, without the need of long procedures to get it done.

The tool has a free version, but if you want to get the best out of the platform, Workep offers a two Premium plans (Growth for 4.99 dollars per user/month or Enterprise for 9.99 dollars per user/month).

WHAT ABOUT THE FREE PLAN?

If you choose to try the free version (also known as Lite) you can try our powerful features with some limitations. For instance, you won’t be able to create more than one team of up to 10 members.

Take this into account: you can only create one team per domain in the free version. That means that if one of your colleagues created a team under your domain (let’s say Vodafone .com) you will have to pay for one of our premium accounts if you want to create another team that belongs to a different department or country.

The free version is thought for very small companies or a small team of people focused on trying the tool on a very basic level.

With the free version, you can create as many projects as you want, as many sections and as many tasks as you please.

Create your first project and you’ll start to see the magic: a folder in Google Drive will get created automatically. All the files that belong to that project will be stored in its own cloud-based folder.

The magic will continue with the tasks. Every time you set a new task in Workep, you will see it synchronized with the Google Calendar (all automatically). Amongst the options you got when you want to edit each task, you can create (with one click!) a Google Doc, or a Google Spreadsheet, or a Google Slide or you can attach a document from your computer or from any Google Drive folders.

Along with those outstanding features, comes the Project Wall, a section that provides the users with social tools (you can find it in the Activity tag of every project). There you can share, comment and like posts like in any well-known social media platform.  

The Project Wall helps you to follow the activity of your project in real-time thanks to the Live Stream panel.

And the free version is just the start of the journey…

WHY SHOULD I HAVE THE PREMIUM PLAN?

As many as 70 % of our users chose Workep Premium for one reason: the Gantt chart.

If you’re part of a team dealing with a complex project with many variables to measure, you should try the Gantt chart view.

Gantt provides the baseline necessary to monitor, schedule and control many variables at the same time.  Our Gantt is user-friendly (as no other Gantt in the industry!) and allows you to create dependencies with just one click.

Gantt chart comes with a feature that will make your jaw drop: a system that creates automatic reports in seconds and export them into a Google Spreadsheet. Is there a better way to measure your progress?

Then comes the Time Tracker.

That’s a tool you’ll find in each task. A button that will provide with the power to see how productive you and your team are.

Once you click in the time tracker, it will record the exact time you and your teammates are taking to complete the due tasks. There’s no better way to know where to improve but precise data at hand.

Another of the exclusive features of Workep premium is the ability to assign roles. You’ll find 3 roles (viewer, member, and admin) with different permissions.

Let everyone do what he or she needs to do while you keep everything under control.

These are the details of the 3 roles available:

  • Viewer: the user that can only see and comment tasks
  • Member: edit and modify the tasks in the project
  • Admin: edit any part of the project, export, change the name and general settings

In addition to those features, you can create project templates in the premium version of Workep. What are those for?

A template, in simple terms, allows you to reuse the structure of a project. If you need to use the same sections, tasks or even files again in other projects, create a template and save some precious time.

You cannot just replicate the projects’ general structure but copy all the small details (such as tasks’ schedule, docs attached and members assigned) as well.

With such a powerful feature, you can save time & effort.

 

WHAT ABOUT THE ENTERPRISE PLAN?

Enterprise is our best plan. It gives an exceptional control over data security, it gives you increased automated features and access to an API that will allow users to connect with any third party application within their company.






G-Suite

 

Have you ever tried G-Suite? Because if you haven't, you're missing an amazing group of tools that will improve your productivity at an affordable price. G-Suite has become one of the most feature-rich solutions out there and it's all cloud-based.

 

G-Suite is how Google Apps for Work used to be called. It was rebranded since last year and now it has become a powerful suite full of first and third parties solutions that are perfect both for small and big companies. G-Suite has professional and business plans that begin at 5 dollars per user per month.

With G-Suite you can, not only get the well-known utility platforms from Google, such as Google Docs (for documents), Google Spreadsheets (it's like Excel but for free), Google Slides (like Powerpoint, but for free as well!) and Google Forms (to create forms that generate statistics and graphics automatically) but you also get access to a lot of third-party solutions with amazing capabilities. One of them, for instance, is Workep.

 

Workep, as other platforms created with G-Suite in mind, fits perfectly into the family's spirit of the Mountain View-based company. It provides you with a project management platform with an amazingly beautiful and easy-to-use interface while it centralizes and automates the use of a variety of tools from G-Suite as part of a slick experience. So, for example, if you want to create a task associated with a Google Doc's document, you can create it right there with a click, without the need of long procedures to get it done. The tool has a free version, but if you want to get the best out of the platform, Workep offers a Premium plan (only for 4,99 dollars per user per month).

Is G-Suite for everyone?

Short answer: depends on the need of your business. G-Suite is perfect for a business that wants to keep it simple. Google Docs, for example, is a good tool to create documents, but it doesn't have the same features that Microsoft Word has. It's more like a simplified version of Microsoft's solution. The same logic applies to Google Spreadsheets vs Excel and Google Slides vs Powerpoint.

On the other hand, though being cloud-based does come with some perks, there are some disadvantages to keep in mind. Everything will be stored on the internet, so you will have access to the data whenever you want as long as you have a device with internet connection with you. Therefore, if you don't have connectivity, you'll have trouble accessing your data.

One major perk for using G-Suite is its ability to offer collaboration opportunities. To begin with, there's no better way to create a document with your colleges. You can start writing one paragraph whilst your partner can be reviewing it and adding content at almost the same time. The synching is seamless.

Are you concerned about the safety of your data? Well, good news, the cloud is safer than a traditional in-place datacenter. Take into account that G-Suite provides security and administration tools that can remotely reset an Android device and block it from being used by someone else in case of theft or loss.

And, yeah, if those features are not appealing enough for you, you got to know that Google is improving its tools all the time. Did you know a new version of Google Hangouts was released for public use a week ago?

With Hangouts Chat -for businesses-, users are able to upload items from Drive, work together on Docs, Sheets, or Slides, and hold group video chats in Hangouts Meet. Those with admin credentials can also archive, export, and save Chat data using the integrated Vault application.

Google is also promising that Hangouts Chat will use the company’s AI to make workflows more efficient. Isn't it amazing?

 

Tutorials

If we caught your attention, then we want to give you the option of learning how to use Workep. Check our tutorials, that are on youtube and on our website as well! They’re in English and Spanish. In fact, Workep is in 8 different languages and is already being used in over 120 countries.

 

https://www.youtube.com/watch?v=3y9vT1s3ZxY&t=150s

Finding Inspiration

 

Productivity is a non-stop process, that can become your new normal. Each step you make towards wellbeing is reflected on the quality of your life including your projects of any type. There’s a basically an infinite amount of power inside of you waiting to be exploited in a path built on trust, calm, joyfulness and creativity.

 

Beyond defining what is productivity, we want you to find inspiration on people whose lives have turned into testimonies of changing or impacting the world. How they’ve gotten results, their mindsets and their expression of the engine inside of them, moving them towards their goals



“The critical ingredient is getting off your butt and doing something. It’s as simple as that. A lot of people have ideas, but there are few who decide to do something about them now. Not tomorrow. Not next week. But today.” ~ Nolan Bushnell

“Productivity is being able to do things that you were never able to do before.” ~ Franz Kafka

“Until we can manage time, we can manage nothing else.” ~ Peter Drucker

 

“Being rich is having money; being wealthy is having time.” ~ Margaret Bonnano

 

“If you spend too much time thinking about a thing, you’ll never get it done.”~ Bruce Lee

 

“It’s not knowing what to do, it’s doing what you know.” ~ Tony Robbins

 

“Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year – and underestimate what they can achieve in a decade!” ~ Tony Robbins

 

“Why do anything unless it is going to be great?” ~ Peter Block

 

“It is not enough to be busy… The question is: what are we busy about?” ~ Henry David Thoreau

 

“Your mind is for having ideas, not holding them.” ~ David Allen

 

“Success is often achieved by those who don’t know that failure is inevitable.” ~ Coco Chanel

 

“The key is not to prioritize what’s on your schedule, but to schedule your priorities.” ~ Stephen Covey

 

“Ordinary people think merely of spending time, great people think of using it.” ~ Arthur Schopenhauer

 

“Focus on being productive instead of busy.” ~ Tim Ferriss

 

“Absorb what is useful, reject what is useless, add what is specifically your own.” ~ Bruce Lee

“You’ve got to say, I think that if I keep working at this and want it badly enough I can have it. It’s called perseverance” ~ Lee Iacocca

 

“There’s a tendency to mistake preparation for productivity. You can prepare all you want, but if you never roll the dice you’ll never be successful.” ~ Shia LaBeouf

 

“In a society that judges self-worth on productivity, it’s no wonder we fall prey to the misconception that the more we do, the more we’re worth”  ~Ellen Sue Stern

 

“Don’t confuse the urgent with the important.” ~ Preston Ni

 

“You don’t need a new plan for next year. You need a commitment.” ~ Seth Godin

 

“The trick is in what one emphasizes. We either make ourselves miserable, or we make ourselves strong. The amount of work is the same.” ~ Carlos Castaneda

 

“To the degree, we’re not living our dreams; our comfort zone has more control of us than we have over ourselves.” ~ Peter McWilliams

 

“If you love life, don’t waste time, for time is what life is made up of.” ~ Bruce Lee

 

“Surviving a failure gives you more self-confidence. Failures are great learning tools.. but they must be kept to a minimum.” ~ Jeffrey Immelt

 

“A life spent making mistakes is not only more honorable but more useful than a life spent doing nothing” ~ George Bernard Shaw

 

Working on the right thing is probably more important than working hard.” ~ Caterina Fake

 

“It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change.” ~ Charles Darwin

 

“If you don’t pay appropriate attention to what has your attention, it will take more of your attention than it deserves.” ~ David Allen

 

“You need to be aware of what others are doing, applaud their efforts, acknowledge their successes, and encourage them in their pursuits. When we all help one another, everybody wins.” ~ Jim Stovall

 

“The perfect is the enemy of the good.” ~ Voltaire

 

“My goal is no longer to get more done, but rather to have less to do.” ~Francine Jay

 

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” ~ Paul J. Meyer

 

“The only way around is through.” ~ Robert Frost

 

“Being lazy does not mean that you do not create. In fact, lying around doing nothing is an important, nay crucial, part of the creative process. It is meaningless bustle that actually gets in the way of productivity. All we are really saying is, give peace a chance.” ~ Tom Hodgkinson

 

“Improved productivity means less human sweat, not more.” ~ Henry Ford

 

“Part of being a winner is knowing when enough is enough. Sometimes you have to give up the fight and walk away, and move on to something that’s more productive.” ~ Donald Trump

 

“I always had the uncomfortable feeling that if I wasn’t sitting in front of a computer typing, I was wasting my time — but I pushed myself to take a wider view of what was “productive.” Time spent with my family and friends was never wasted.” ~ Gretchen Rubin

 

“It’s not always that we need to do more but rather that we need to focus on less.” ~ Nathan W. Morris

 

“You must remain focused on your journey to greatness.” ~ Les Brown

 

“Whether you think you can or whether you think you can’t, you’re right!” ~ Henry Ford

 

“Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.” ~ Charles Richards